Start with complete statements and records
We reconcile bank and card accounts and relevant processor balances. Transfers between business accounts are matched on both sides, while owner funding and financing are distinguished from ordinary revenue. A payment description is supported by the underlying document wherever needed.
Outstanding deposits, unpresented payments and import duplicates remain separately identifiable. These differences may require different actions even when they produce the same apparent mismatch in the reconciliation.
A timing example
Imagine an illustrative Halifax business whose processor statement shows a $6,480 settlement at month end, but the bank receives it in the following month. The reconciliation retains the deposit-in-transit record and later matches the bank receipt. It does not record a second sale to explain the later deposit.
Close the differences with evidence
We review the age and cause of outstanding items and retain the explanation from one month to the next. Supplier credits, customer refunds and charges are traced to their original transactions rather than placed in miscellaneous income or expense simply to force agreement.
The completed reconciliation shows the statement balance, accounting balance and explained timing items. Where records remain incomplete, the issue and owner are visible. This provides a dependable starting point for monthly reports, HST preparation and cash planning without treating the bank account as a substitute for all other business evidence.
Questions about this work
Can a reconciled bank account still contain wrong categories?
Yes. Reconciliation confirms the connection to the statement; expense classification, sales tax and business purpose may still need review.
Do you reconcile payment processors as well?
Yes, where included in the scope. Gross charges, refunds, fees and amounts held by the processor need their own settlement trail.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review